How It Works
Your fundraising project in 5 easy steps — the same simple process for every project, whatever the season or theme.
Getting the most from your fundraising project is easy if you follow the 5 easy steps to success. Please spend a little time reading through these stages — they give you a full understanding of the process from start to finish.
Register
- Existing schools — log in to your portal account and create a new project.
- New schools — register a free account with us, then create your project.
- Download your drawing templates for the children to use from the project within the portal.
Create some fabulous designs
- Have the children create their designs on the supplied drawing templates.
- Record every child’s name and class clearly on each template.
- Return all drawings to us with the return slip enclosed. The prepaid label and return slip can be requested from the project within the portal.
Personalised parents letters
- On receipt of your drawings we’ll email you to let you know they’ve arrived safely.
- We scan every drawing and record each child’s details on our system.
- From the drawings and names we create a set of personalised parents letters — one per child — each showing their scanned artwork and an order link for parents.
- It takes up to 3 working days from receipt of drawings to create your parents letters, you will be notified by email when they are ready to download from the project within the portal.
Parents order online
- Distribute your personalised parents letters to the parents so they can place orders online.
- Track how many orders have been placed through your online portal on each project.
- Parents have until midnight on the Free School Delivery Deadline to place their order for FREE delivery to the school. We’ll then print all orders received by the deadline.
- Orders will be dispatched to the school up to one week after the Free School Delivery Deadline.
- If parents miss the Free School Delivery Deadline, they can still place an order and have it delivered to an address of their choice for £3.99.
Receive & distribute your order
- Your order arrives by courier (APC) to your chosen delivery address and requires a signature.
- Check you’ve received every box — they’re labelled 1/3, 2/3, 3/3 etc. as larger orders are split.
- Check the order against your confirmation on arrival so you know when items have been misplaced.
- All items are labelled with the child’s full name and class (or a code) for easy distribution to parents.
- You can request commission by BACS direct to your account. Login to the portal, select the project, then press the Request Commission button.
Plan your timeline
We'll work out your key dates starting today. Add a target date below to check whether you'll hit it.
Frequently Asked Questions
How long does a fundraiser run?
Most schools run their fundraiser for 2–3 weeks. You choose the start date and Free School Delivery Deadline when you register.
Is there a minimum order?
No — there are no upfront costs and no minimum order requirements. Your school only earns, never risks anything.
How do parents find their child's shop?
Each child receives a unique reference code. Parents enter it on our homepage to open their child's personalised shop.
When do we receive our commission?
Commission is calculated as 30% of net sales. Your school receives payment after the fundraiser closes.
Can parents have more than two weeks to place their orders before the Free School Delivery Deadline?
If you would like to give parents more than two weeks to place their orders before the Free School Delivery Deadline, please contact us and we'll be happy to arrange this.
Commission Example
Based on the average product price of £10.86, with each child ordering 1, 2 or 3 products.
30 children
1 product per child
30 products sold
£81.43
School earns
2 products per child
60 products sold
£162.85
School earns
3 products per child
90 products sold
£244.28
School earns
100 children
1 product per child
100 products sold
£271.42
School earns
2 products per child
200 products sold
£542.83
School earns
3 products per child
300 products sold
£814.25
School earns
300 children
1 product per child
300 products sold
£814.25
School earns
2 products per child
600 products sold
£1628.50
School earns
3 products per child
900 products sold
£2442.75
School earns
Commission is 30% of the net (ex-VAT) sale price. Figures are illustrative.
Ready to raise funds with art?
Register your school and create your first project — it only takes a few minutes.
Get started